Deep understanding and experience of complex transformation strategy and design of associated business, data and technology architecture and requirements to enable the transformation strategy
Set up the PMO stream – process, templates, cadence
Continuously engage various stakeholders (e.g. various internal stakeholders, program leads, 3rd parties, etc.) to ensure that all parties are informed, aligned, and supportive of the program's objectives and methods
Ensure that the program adheres to all internal and external regulations and guidelines
Oversee the program's schedule and budget to ensure delivery is seamless. This also includes tracking and reporting on the program's progress and financial performance
Manage the project plan – track progress, and milestones, adjust as needed
Manage the meeting cadences for the program – daily stand-ups, weekly team meetings, quarterly executive reporting, etc.
Manage the risk log of the program: identify, assess, and mitigate potential risks associated with the delivery, escalate as appropriate
Manage the day-to-day operations of the program, ensuring that processes run smoothly, efficiently, and effectively
Manage team communications to keep the broader team informed on the program's progress, challenges, and successes
Documentation management – prepare formal progress reports, and deliverables that require approvals, develop a shared site structure for the team and ensure compliance with document management guidelines
Periodically review and refine the PMO practices, process and templates, looking for ways to improve its efficiency, effectiveness, and compliance (at each major phase)
Regular and ad hoc reporting on the program's performance to various audiences. Ensure that reports are accurate, timely, and transparent
Address, resolve, and escalate any conflicts or disputes within the program or with subcontractors
Ensure all team members are properly on and off-boarded
Maintain an integrated resourcing plan, and work with HR to recruit as needed (replacements, etc.)
Maintain a positive team environment and consistent engagement for the duration of the program
Requirements :
Bachelor’s degree in business administration, finance, public administration, or a related field
Experience with Government Operations: Familiarity with the federal government's budgeting, procurement, and auditing processes will be very beneficial
Experience managing large scale programs – teams of + 100, subcontractors, >$50M
Ability to work, communicate and collaborate with a diverse team and range of stakeholders
Can operate seamlessly in an ambiguous environment
Financial acumen: budgeting, forecasting, financial reporting, and auditing
The ability to dissect complex issues and provide solutions is crucial
Being great with Excel will be an asset but not a must
A solid moral compass and commitment to transparency and ethics
Ability to negotiate effectively to reach a resolution will be beneficial.