General management: you are responsible for stock management in the office and you also ensure that the office is tidy, tidy and therefore representative.
Facilities: you coordinate the purchase of office supplies (including hardware) and manage the budgets for this. In addition, where appropriate, you have good contact with the landlord of our building and suppliers, so that all facility issues are dealt with quickly and efficiently.
Financial administration: you coordinate, manage and support financial/administrative processes within Status Plus and also for various clients/projects. You check incoming invoices and pay them, you record/register all financial transactions, you ensure correct internal/external invoicing and you support checks where necessary, and you help with the preparation of reports, etc.
Management support: as the support and rock of the management team, you coordinate the agreements, you take care of the correspondence, you support the work planning and you provide periodic reports based on time registration.
Project management: you independently carry out a number of (smaller) projects or work in duo management for large projects.
Front office: you take care of a number of secretarial activities or coordinate them within the team.
Human resources: you manage general personnel affairs, you keep personnel administration including compensation registration, declarations and payment and you register leave/illness, etc. You support the CHRO in activities related to vacancy processes, provide the onboarding process for new colleagues and implement changes in the personnel manual.
You take care of the registration and (financial) handling of all courses / training courses to be followed by the employees, you ensure that, if necessary, repeat courses are scheduled in a timely manner, and you ensure that you are/remain structurally informed of the various providers / suppliers ohgv training courses.
Leasing company contract management: you maintain contact with the leasing company, monitor end dates of current contracts, handle requests for quotations and handle all necessary correspondence with both the leasing company and the driver(s).
Work processes: you coordinate and improve/optimize work processes. In addition, you maintain close contact with your colleague at the US office in order to properly coordinate these work processes and procedures.
Planning and agenda management: you arrange appointments and help plan the work.
Team meeting: you prepare (team) meetings and manage/check the action lists.
Correspondence: you take care of business correspondence and follow it up where necessary in close cooperation with management.
Sparring partner: You spar with the director and management about everything that concerns them.
Customer contact: you provide direct customer contact where and when necessary and requested.
Administrative support: in consultation with the association managers, you take care of data processing within the membership administration of our customers, you provide reports if requested and / or periodically and you handle incidental administrative requests.
Requirements :
A completed MBO+/HBO education
At least 2 years of work experience in a similar position
Good command of the Microsoft office software package (Word, Excel)
Knowledge of and experience with financial management and administration
An excellent knowledge and mastery of both the Dutch and English language, mastery of other languages ​​is an advantage
Good social and communication skills (customer-oriented team player)
A flexible, no-nonsense mentality, with which you can switch quickly at different levels
Affinity with and/or knowledge of and/or experience with conference/association management is an advantage