Work with presenters and speakers to develop engaging and informative content for virtual events.
Plan and manage the technical aspects of virtual events, including platform selection, registration setup, and integration of interactive features such as chat rooms, polls, and Q&A sessions.
Facilitate attendee engagement by implementing strategies to encourage active participation and engagement during virtual events.
In-Person Event Planning:
Coordinate all aspects of in-person meetings including planning timelines, contracting, room block, and hotel logistics.
Manage speaker arrangements, including confirmations, agreements, bios, and coordination with session organizers.
Coordinate staff work related to marketing, event website, event app, and registration.
Manage signage requirements, including the production and placement of signage.
Oversee the printing of badges for conference attendees and thank-you letters to exhibitors, sponsors, and speakers.
Create event schedules for the overall event and staff members.
Develop event scripts and coordinate script execution during events.
Coordinate confirmations and arrangements for exhibitors, ensuring their successful participation in the event.
Strategic Planning:
Assist the Executive Director with strategic planning related to education and events.
Identify emerging trends and best practices in education and events.
Conduct needs assessments and gathers feedback from members and stakeholders to inform program and event planning.
Adhere to the current strategic plan when establishing education and meeting objectives.
Requirements :
Bachelor's degree and relevant work experience.
Experience in developing and implementing educational programs.
Strong knowledge of instructional design and adult learning principles.
Excellent organizational, project management, and attention-to-detail skills.
Experience in program evaluation and data-driven decision-making.
Proficiency in event planning and management, including logistics and coordination.
Strategic thinking and ability to contribute to strategic planning.
Budget development and management skills.
Strong written and verbal communication skills.
Ability to work with volunteer leaders, staff, and stakeholders.
Familiarity with event technology and communication tools.