Criminal Prosecution:
1. Electronically maintain all criminal case files.
2. Prepare routine criminal pleadings, interview transcripts, correspondence.
3. Attend to all victim notifications as required by state law.
4. Prepare disclosure statements and provide disclosure to defendants as required by criminal rules.
5. Assist city prosecutor with police officer training efforts.
6. Maintain all calendars and schedules for the city prosecutor, including the criminal court calendar; note all hearings, trials, and conferences; docket key deadlines.
7. Develop and maintain a database of essential criminal case information.
8. Assist city prosecutor in trial preparation; compile exhibits and arrange for witness interviews; prepare and serve witness subpoenas for appearances in court.
9. Work with police department personnel in obtaining police reports and exhibits, securing officer interviews, and requesting follow-up investigation.
10. Work with court and police department personnel regarding case handling issues and procedures, and improvements to same.
Claims and Liability:
1. Maintain claims and liability files.
2. Process claims against City, incidents involving employees and property, accidents involving City vehicles and perform as liaison with insurance carrier.
3. Keep City vehicle inventory current and ensure proper insurance coverage.
4. Work with and train City staff on internal handling of liability matters.
5. Prepare status and statistical reports as needed regarding claims, accidents, and other liability issues.
6. Obtain certificates of insurance as needed for special events.
7. Finalize payment of claims, including obtaining appropriate release forms.
8. Coordinate annual insurance policy renewal with City’s insurance carrier.
Civil/General:
1. Act as receptionist for the office, including answering phone calls, greeting, and assisting visitors and responding to voicemail and email messages.
2. Support team efforts and assist in problem solving for continuous improvement.
3. Maintain or perform website content function within assigned role.

• Experience
• Two years of increasingly responsible experience in a private law firm or a governmental legal office.
• Training
• Equivalent to the completion of the twelfth grade supplemented by specialized secretarial or administrative training. Advanced education in legal secretarial, paralegal, or a related field is desirable. Other combinations of experience and education that meet the minimum requirements may be substituted.