Payroll Tech I

Student Assistant and Hourly Employee Pay Processing:

• Ensures timely & accurate processing of all positive payroll including student assistants, hourly employees, and special consultants through HRIS PeopleSoft system.
• Processes Student Payroll Action Requests and Personnel/Payroll Transaction (PPT) forms into the State Controller's Office system.
• Reviews personnel and payroll forms for completeness and accuracy
• Calculates & processes overtime and differential payments
• Assists employees with payroll inquires

Employee Payroll Processing:

• Processes various employment status transactions such as appointments, promotions, reclassifications, and reassignments into the State Controller's Office System
• Calculates pay for staff, management, & faculty across various pay plans within the CSU i.e. annual, 10/12 pay plans, 11/12 pay plans, academic year, summer session pays, and special consultants
• Calculates leave accruals and updates HRIS PeopleSoft system
• Runs Daily Payroll Report for payroll reconciliation.
• Provides daily payroll clearance to cashier
• Runs Master Payroll Report and reconciles against monthly attendance reports.
• Runs and formats daily and monthly reports for the Payroll Office and campus reference/use
• Provides clerical assistance for the Payroll Office as needed.

PeopleSoft Responsibilities:

• Monitors & reviews Peoplesoft self-service transactions for absence management, time & labor, and troubleshoots errors
• Represents Payroll on PeopleSoft implementation projects and testing
• Collaborates with the Employment Services and Information Technology department in development of positive payroll reports & processes
• Participates in PeopleSoft teleconferences, meetings, and trainings

Payroll Tech II

• Apply a thorough knowledge of payroll/personnel transactions and perform the full range of moderately complex payroll/personnel transactions with a greater degree of independence for all employee categories within both systems of PeopleSoft and PIMS, the State Controller’s pay system; independently select, interpret and apply the proper rules and regulations, which may not specifically be covered by precedents or existing CSU, state and governmental guidelines.
• Independently process and complete payroll/personnel transactions such as appointments, change in status, leaves, and separations; calculate and process complex workers compensation, disability, leave with/out pay, AWOL, military leave, garnishments and court ordered wage withholding orders; calculate leave accruals; process, audit and troubleshoot time reporting records within Absence Management and Time and Labor, entitlements, disability processing, judgments, levies, garnishments and wage withholding orders; review, audit, and reconcile data; maintain files; perform mathematical calculations; determine transaction codes; ensure completion of documents for processing; and enter and maintain data integrity in databases.
• In addition, perform diverse duties involving a wide range of procedures and apply various rules, regulations, and polices to determine pay and accruals. Use initiative and judgment to analyze information and determine a course of action within the specifications of standard practice and established guidelines. Prepare and review documents for accuracy; calculate, process and reconcile a diverse range of moderately complex payroll/personnel transactions for a variety of pay plans, work schedules, categories of employees, leave statuses, and accruals; verify and audit data prior to release; determine appropriate codes; identify and calculate over-payments; coordinate collection activities; reconcile work schedules; and provide guidance and assistance to campus payroll users.
• Work with representatives of other State agencies; run queries, validate results and prepare spreadsheets; draft and prepare memos; respond to inquiries relating to payroll/personnel rules, regulations, policies and procedures and prepare reports.
• Participate in the testing of software upgrades/CHRS and implementations as related to the position; review pay programs and assist with troubleshooting.

Payroll Tech I Required Qualifications:

• Experience: Equivalent to one year of general administrative experience in payroll and human resources recordkeeping and data entry which has provided the above knowledge and abilities.
• Education: Any equivalent combination of education and experience which provides the required knowledge and abilities
• Knowledge of general payroll procedures
• Ability to interpret policies and procedures and apply sound decisions under direct supervision.
• Knowledge of personal computer software such as Microsoft Office, i.e. Excel, Word, PowerPoint, ERP/HRIS and data management systems.
• Communicate clearly and effectively, orally and in writing using good business English and appropriate terminology.
• Ability to work in a fast-paced environment and have good customer services skills.

Payroll Tech II Required Qualifications:

• Experience: Equivalent to two years of payroll and personnel experience which has provided the above knowledge and abilities.
• Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.
• Knowledge of general payroll procedures
• Ability to interpret policies and procedures and apply sound decisions under direct supervision.
• Knowledge of personal computer software such as Microsoft Office, i.e. Excel, Word, PowerPoint, ERP/HRIS and data management systems.
• Communicate clearly and effectively, orally and in writing using good business English and appropriate terminology.
• Ability to work in a fast-paced environment and have good customer services skills.
• Excellent payroll business math skills (e.g. the ability to correctly calculate salaries, disability payments, percentages).
• Excellent organization and time management skills to handle a heavy workload, changing priorities, and competing deadlines.