Strategic Event Management:

• Establish, plan, and execute on long range organizational goals, policies, and other tasks.
• Ability to see the “big picture” and meet objectives in all stages of event planning, design, and production.
• Management of all project elements within time limits and on budget.
• Exceptional communication skills to liaise with clients, identify their needs, and ensure customer satisfaction.
• Able to conduct market research and gather information.
• Negotiation of contracts.
• Providing clear, concise reports to stakeholders.
• Able to articulately propose ideas to improve services and event quality.
• Proactive approach to handling issues and troubleshooting any emerging problems on the event day.
• Oversee hotel room blocking.
• Coordinate event logistics ranging from food and beverage menus to audio visual.
• Negotiate venue contracts.
• Communicate with and secure vendors.
• Collaborate with event team on various programs.
• Direct contact with high-profile clients.
• Communicate and strengthen client relationships.
• Coordinate and travel to site inspections

Staff Management/Supervision:

• Ability to communicate plans and motive teams to execute organizations goals, policies, and other tasks.
• Ability to guide teams, keep them on task to achieve timely and successful completion of projects, and groom staff for job/career growth.
• Provide guidance and feedback to the support team members.
• Bear responsibility of being a project lead with minimal supervision.

Finance:

• Management of budget elements including income, expenses, sponsorship strategy, third party management, and vendor payments.
• Work with the internal accounting department to invoice payments, submit vendor payments, and match weekly in order to close out the event.

Marketing:

• Provide signage plan, services, and communication to marketing department in order to meet expectations of client.

General/Miscellaneous:

• Any other duties as required.

• 3-5 years’ experience in event planning/hospitality industry.
• Bachelor’s degree or higher preferred/required.
• CMP/CAE is a plus.
• Proficient with Microsoft Office Suite (outlook, excel, word, PowerPoint).
• Knowledge of/Proficient with on-line registration systems such as Cvent, Attend, and Eventbrite.
• Knowledge of/Proficiency with e-communication systems such as Constant Contact, MailChimp, etc.
• Knowledge of/Proficiency with cloud-based storage/communications systems such as Google Drive, Basecamp, Smartsheets, etc.
• Experience creating and managing a budget.
• Current knowledge of trends in the hotel site selection and contract negotiation.
• Travel is required (some is International) – approximately 30%.
• Strong writing and interpersonal skills necessary.