Maintaining the ADEO’s calendar, scheduling meetings with Executive Council, internal staff, outside agencies, elected officials, and the public.
Screening telephone calls and referring them to appropriate staff.
Logging incoming correspondences and requests from the Executive Office, Governing Board members, elected officials, outside agencies, and internal staff and handling confidential information and inquiries.
Preparing and facilitating committee and/or advisory group meetings including taking minutes, roll call votes, action items and other tasks.
Tracking division budget and coordinating budget transfers.
Coordinating team-building activities.
Tracking Performance Appraisal due dates and requesting status updates from Managers.
Ensuring timely submittal of updates to the Executive Officer’s Weekly Report.
Tracking/reporting weekly teleworking schedules to Executive Office.
Tracking/reporting vacation travel.
Coordinating public records requests for the Division.
Supervising or coordinating the work of Secretaries and handling confidential information and inquiries.
In addition to the essential job duties, other responsibilities may also include assisting with the preparation of ADEO presentations, personnel transactions, special projects, and summarizing staff reports.
Requirements :
SKILLS: Sufficient skills to type 45 net words per minute. (The typing certificate must be attached to the application in order to be considered for the position. Please click here to review typing certificate requirements).
EXPERIENCE:
-EITHER I-
Two years of experience as an Administrative Assistant II.
-OR II-
Four years of experience performing complex and highly responsible secretarial and clerical duties.