To act as chief lead on the administration of the current year’s academic programme, including close liaison with the Office and Events Administrator on the practical organisation of lectures
To coordinate the planning arrangements for the academic programme for the following year, including monitoring of proposals and communication with applicants, issuing letters of agreements, and scheduling of lectures
Responsibility for maintenance of the lectures database
Liaison with the Communications department over the production of the printed programme, including key role in coordination of confirmation of material for the printed programme
To conduct research for the Academic Programme Manager on programme development, including work on audience engagement, identification of possible new speakers, and investigation of competitors’ methods and delivery
To engage in analysis (including statistical analysis) of the academic programme for annual reports and reviews, and to assist the Academic Programme Manager in producing these reviews
To work with existing and new partners on annual lecture events and sponsored professorships Office duties
To attend Academic Board meetings as an observer, and to act as Secretary in the Academic Programme Manager’s absence
To coordinate professorial induction arrangements
To act as assistant to the Provost and to the Academic Programme Manager drafting letters and responses and acting as first point of contact in the absence of either
Assisting the Academic Programme Manager in the collation of committee meeting agendas and papers
In a HR role, to organise advertising, recruitment and interview processes for new academic posts in conjunction with the Academic Programme Manager
To coordinate annual updates to the Gresham Professors’ Handbook
To liaise with the Office and Events Administrator on arrangements for specific academic events such as The Annual Gresham Lecture and Council dinners
To work late evenings as required (for which time off in lieu is allowable)
To undertake such other duties as may from time to time be required
Requirements :
An interest in and commitment to the vision, mission and values of Gresham College
An intelligent and committed person able to work independently and show initiative
Good IT skills (Word, Excel, Outlook, Adobe)
Good attention to detail (as is critical in timetabling, scheduling, and programme creation)
Good interpersonal and organisational skills
Able to work well in small team
Ability to work unsupervised in a position which is seldom completely ‘routine’
Ability to manage time well
Flexible in approach, willing to assist and support others and to get involved in many different aspects of the College
Good presentation of material, in terms of style, accuracy and literacy
Able to work under pressure with minimum supervision